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August 30th, 2022

CMCSS Football Spectator Policy

CMCSS strongly believes in the importance of interscholastic athletic events and welcoming the community onto our campuses. However, providing a safe and secure environment on our campuses must always be the top priority. In an effort to improve safety and security, the following policies will be implemented for all spectators at high school football games on our campuseseffective immediatelyInitially, the following policies are only for football games due to the number of spectators; however, policies for other athletic events at the high school and middle school levels will be evaluated and communicated ahead of those seasons.

  • Bag Policy: CMCSS strongly encourages spectators not to bring any bags. The following is the bag policy for all spectators:
    • One (1) clear tote bag (plastic, vinyl, or PVC) per person is permitted.
      • Clear totes should not exceed 12″ x 6″ x 12,” and schools have the discretion to prohibit any oversized clear tote bags.
    • One (1) one-gallon clear plastic freezer bag (Ziplock bag or similar) per person is permitted.
    • Clear bags cannot be tinted or have large graphics that obstruct visibility.
    • Approved family care items (diapers, formula, etc.) must be included in the clear plastic tote bag
    • All bags are subject to be searched.
    • Prohibited items: include, but are not limited to: purses, fanny packs, backpacks, duffel bags, coolers, briefcases, diaper bags, cinch bags, luggage of any kind, and computer bags.
    • Exceptions: students participating in the event (athletes, cheerleaders, musicians, etc.), officials/referees, and CMCSS employees or employees from visiting out-of-district schools may bring bags that are necessary for the event. Bags necessary for approved medical equipment are permitted.
  • Adult Supervision Policy: Children who are middle-school age or younger must be accompanied by an adult, preferably a parent/guardian, for entry into the athletic event.
    • High-school-age students from the home school, visiting school, or community may attend the game without being accompanied by an adult.
    • Anyone who violates CMCSS rules will be removed from the event and/or banned from attending events. Law enforcement and/or school officials will contact parents/guardians of students/juveniles and there could be school-based (for students) and/or criminal consequences for offenses in the Student Code of Conduct and/or breaking the law.
  • No Re-Entry Policy: CMCSS will continue to enforce a no re-entry policy in all athletic venues. If a spectator leaves the venue, they will not be readmitted, unless there are extenuating circumstances as approved by school officials. Spectators must purchase tickets via GoFan. Tickets will not be sold on-site.
  • Increased Law Enforcement: In collaboration with the Montgomery County Sheriff’s Office and the Clarksville Police Department, there will be additional officers employed at every athletic event, in the venue and around the campus. Please note: all persons, personal items, and vehicles are subject to be searched on school property.
  • Limiting Capacities: Depending on multiple factors, including venue capacity, availability of law enforcement and emergency medical services, and anything deemed a safety or security risk, capacities could be limited and ticket sales restricted. CMCSS offers streaming of most high school athletic events via NFHS Network.

Notice: At the discretion of school officials, additional policies or modifications to the above policies may be implemented and enforced.


August 2nd, 2022

6th-Grade Proof of Residency

Parents/Guardians of New Providence Middle 6th-Grade Students,

To ensure students are correctly enrolled at their zoned school during the transition from elementary to middle, parents/guardians of all CMCSS incoming 6th graders must provide two proofs of residence. These must be turned in within the first 30 days of school.

Options for turning in the two proofs of residence:

  • Bring the originals or copies to the front office of the school
  • Bring the originals or copies to the CMCSS Enrollment Center (430 Greenwood Ave.)
  • Send copies in a sealed envelope with your student to turn in to the front office at the school
  • Email scanned/photographed copies to [email protected]

For a list of accepted proofs of residence, please visit https://www.cmcss.net/registration.

NOTE: If your child is a new-to-CMCSS enrollee for the 2022-2023 school year, you would have recently provided the proofs of residency during registration and do not need to resubmit them.


August 1st, 2022

ESSER Health & Safety and Budget Plan Feedback

To review the CMCSS 2022-2023 In-Person Learning COVID-19 Overview and provide feedback, click here.

To review the CMCSS ESSER 3.0 Funds Allocation and provide feedback, click here.


July 26th, 2022

Special Education and 504 Records Disposition Notice

Special Education Records

In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of the Clarksville-Montgomery School System’s intent to destroy personally identifiable information related to special education records maintained for students who were evaluated and/or served for special education services while attending the Clarksville-Montgomery County School System, but who are no longer enrolled. Records will be held through the individual’s age of 25. The destruction will occur after the individual’s 26th birthday.

If you wish to maintain this information for your personal records, you must notify Clarksville- Montgomery County School System upon receipt of this notice; otherwise, the information will be destroyed June 30th of every year.

Special Education Record Procedure: https://employees.cmcss.net/misc/ViewISO?filename=SPE-P007.pdf

 

Section 504 Records

In accordance with the state and federal regulations, this is to inform you of the Clarksville-Montgomery County School System’s intent to destroy personally identifiable information related to Section 504 education records maintained for students who were evaluated and/or received Section 504 services under a Section 504 Plan while attending the Clarksville-Montgomery County School System, but who are no longer enrolled. The records will be destroyed five (5) years after a student has transferred out of the school system, the death of a student, or the student’s graduation.

If you wish to maintain this information for your personal records, you must notify Clarksville Montgomery County School System upon receipt of this notice; otherwise, the information will be destroyed June 30th of every year.

Section 504 Record Procedure: https://employees.cmcss.net/misc/ViewISO?filename=INS-P043.pdf

 

Please be advised that the records may be needed by you for applying for Social Security Benefits, rehabilitation services, college entrance or other purposes.

 Records to be destroyed are as follows:

  • Individualized Education Programs (IEPs)
  • Section 504 Plans
  • Evaluation Reports – Test Protocol
  • Notification of Meetings
  • Review of Existing Data Summaries
  • Notices of Action
  • All other personally identifiable information within the Special Education or Section 504 file

 

*For Special Education: The reason for the destruction of the above-listed items is because they are no longer needed to provide educational services for the individual or valid information after the individual’s 26th birthday.

*For Section 504: The reason for the destruction of the above-listed items is because they are no longer needed to provide educational services for the individual or valid information after the individual transferred out of the school system, the death of an individual, or the individual’s graduation.

*The district will maintain a permanent record, without time limitation, of a student’s name, address and phone number, his/her grades, attendance record, classes attended, grade level completed, the year completed and a letter stating that the student was eligible and/or received special education or Section 504 services in CMCSS. These records should be requested from the Clarksville Montgomery County School System Student Records Office at (931) 542-5051.

Student Record Inquiry Process: https://employees.cmcss.net/misc/ViewISO?filename=REC-P002.pdf

 

Records Request

Special Populations: You may contact the Department of Special Populations’ Records at (931) 553-1160 or 1312 State Hwy 48, Clarksville, Tennessee 37040 to obtain your special education records.

Section 504: You may contact the District 504 Coordinator at (931) 553-1155 or 1312 State Hwy 48, Clarksville, Tennessee 37040 to obtain your Section 504 records.

 

 Please be advised, that you must show a picture ID before records will be released.

 If you are the conservator for an individual, you must show your ID and legal conservatorship documentation.

 


June 12th, 2022

CMCSS 2022-2023 In-Person Learning COVID-19 Overview

CMCSS has communicated with families since last year that schools cannot eliminate the spread of COVID-19 during in-person learning, but our collective actions can help mitigate the spread. The District’s COVID-19 mitigation strategy has always been about using multiple layers to improve success, sometimes referred to as the Swiss Cheese model. For the 2022-2023 school year, CMCSS is using the following mitigation layers:

  • Using MERV 13 instead of MERV 9 filters in all buildings
  • Increasing outdoor air ventilation
  • Employing enhanced two-step cleaning throughout buildings
  • Encouraging self-screening, masks, handwashing, covering sneezes, and staying home when sick for all students, employees, and visitors
  • Replenishing hand sanitizing stations
  • Promoting the use of personal water bottles and filling stations
  • Providing and COVID-19 testing for employees and their families at Onsite Employee Health and Wellness Clinics
  • Updating and implementing the Return to School/Work Flowchart

 COVID-19 Exposure Response Plan

When a CMCSS student or CMCSS employee tests positive for COVID-19, they will need to notify either the school nurse (if they are a student) or their supervisor (if they are an employee). The medical office that performed the test will notify the Montgomery County Health Department for contact tracing. Click here for the CMCSS Communicable Diseases and/or Illness Management Policy.

Click here for the current CMCSS Return to Work/School Flowchart developed by the CMCSS Safety and Health Department in collaboration with the Montgomery County Health Department. For the Spanish version, click here.

Self-Screening

Employees will be expected to self-screen before entering school premises.

Self-screening protocols for students and visitors will continue. Families are strongly encouraged to engage in self-screening at home prior to each school day. Click here for updated guidance from the CDC regarding screening K-12 students for symptoms of COVID-19.

Self-Screening Protocol

Have you had any of the below symptoms as a new-onset in the past 72 hours? (This does not include chronic conditions)

  • fever of 100 degrees or greater
  • new onset of a cough
  • new onset of shortness of breath
  • new onset of sore throat
  • new onset of body aches
  • diarrhea
  • new onset of headache
  • new onset of loss of taste or smell
  • nausea or vomiting
  • congestion or runny nose
  • chills
  • fatigue

If “yes”, please consult your personal health care provider before returning to any CMCSS locations. Students, employees, and visitors who are sick must follow the CMCSS Flowchart.

 

Effective June 10, 2022. Subject to change based on updated guidance and local, state, or national recommendations or mandates.

If you have any questions or feedback on the plan, please email [email protected]


February 1st, 2022

Family Life Curriculum Development Process Public Meetings

As communicated last semester, effective 2021-2022, all school systems in Tennessee are required to implement a program of family life education (T.C.A. 49-6-1302). In the fall, CMCSS sought feedback from teachers, parents/guardians, and other stakeholders on three proposed Family Life Curriculum resources that could be used by educators to teach the required components. After reviewing feedback with the CMCSS School Board, District leaders paused the process to seek additional guidance from the Tennessee Department of Education, legal counsel, and other districts across Tennessee. 

CMCSS is inviting all stakeholders to engage in the Family Life Curriculum development process by participating in one of the upcoming public meetings. At the meetings, District personnel will engage with stakeholders to address the following questions: 

  • What materials or textbooks will be used to develop the CMCSS curriculum?
  • How will teachers and students access the curriculum? 
  • What is required to be taught?

Meetings:

  • Tuesday, February 15
    • 10 a.m. at Central Services South – 1312 Highway 48/13, Clarksville, TN 37040
    • 5:30 p.m. at West Creek High School – 1210 West Creek Coyote Trail, Clarksville, TN 37042 (enter at the cafeteria/activities entrance)
  • Thursday, February 17
    • 5:30 p.m. at Central Services South – 1312 Highway 48/13, Clarksville, TN 37040

If you have any questions or input, please use the following link: https://www.surveymonkey.com/r/FamLifeEd


December 21st, 2021

2022-23 Application Period for Schools & Programs of Choice

What is the Application Window?

The Clarksville-Montgomery County School System offers several non-traditional schools and programs of choice for students. Each year, families can apply to express interest in their students participating in the program. Read below for more information on these innovative programs designed to provide families the opportunity to choose schools and programs that will help their children reach their potential. Unless otherwise noted, the application period is January 14 through February 11, 2022.

Access to the applications is NOT currently available. They will be available during the application period.

CMCSS K-12 Virtual School

CMCSS K-12 Virtual is an at-home educational experience that provides families the opportunity for both structure and flexibility in learning. Students accepted into CMCSS K-12 Virtual will be immersed in direct instruction from CMCSS certified teachers and also provided the opportunity for independent application of skills.
Eligibility:
CMCSS incoming kindergartener through 12th grader who is self-motivated, organized, and, with the help of teachers and learning mentors, can take responsibility for their own learning.
Application Deadline:
Feb. 11, 2022
Parent Informational Meeting:
  • Monday, January 17, at 12:00 p.m.
  • Thursday, January 20, at 6:00 p.m.
For more information, visit: k12virtual.cmcss.net

Moore Magnet Elementary STEM School

STEM, which stands for science, technology, engineering, and math, is embedded kindergarten through 5th grade at Moore. Students apply the knowledge they gain across the curriculum to solve challenges aligned with real-world problems tied to local community issues. Moore was one of the first schools in the state to receive the prestigious Tennessee STEM School Designation. Additionally, Moore was the first Montgomery County Green Certified School.
Eligibility:
CMCSS incoming kindergartener through 5th grader
Application Deadline:
February 11, 2022
Parent Informational Meeting:
Monday, January 17, at 5:30 p.m. Held in the Moore Magnet School Cafeteria 1350 Madison Street, Clarksville

Spanish Immersion Program at Barksdale

The Spanish Immersion program is a proven method of educating children by immersing them in the Spanish language so they become bilingual. In a language immersion program, the classroom environment becomes the setting for language acquisition through subject content instruction, educational discourse, and social interactions. Students who enter the program need to be committed to continuing Spanish dual-language learning through 5th grade at Barksdale.
Eligibility:
Incoming kindergartner; early literacy benchmark screening required
Application Deadline:
February 11, 2022
Parent Informational Meeting:
A virtual meeting will be offered on Tuesday, January 18, at 6:00 p.m. Parents must complete the RSVP form below to receive the invite. (An in-person meeting was offered in November.)

CMCSS Academies

College and career academies are schools within a school, aligned to a specific career theme. They are college and career preparatory small learning communities in which students focus their core class experience around a common career interest. Students share many of the same teachers, allowing educators to collaborate with each other in the coordination of lesson planning and classroom activities that align with the academy theme. Incoming high school freshmen will have the opportunity to apply to eight different college and career academies across the district. Rising sophomores interested in joining an Academy should talk with their school counselor.

Eligibility:

CMCSS incoming 9th grader

Application Deadline:

February 11, 2022

Parent Informational Meeting:

January 26, 2022 (in-person)
February 7, 2022 (virtual)

Middle College at Austin Peay

Middle College is a unique collaborative program between CMCSS and Austin Peay State University. This program enables junior and senior high school students to complete a high school education while receiving direct and invaluable access to free college courses at the same time, while on a college campus. Through grants and scholarships, Middle College students are not required to pay tuition nor do they incur the expense of college textbooks.

Eligibility:

CMCSS incoming 11th grader; 2.85 GPA or higher; maturity for a college environment; good attendance and behavior; and on track to graduate

Application Dates:

Rolling Admissions Process

Parent Informational Meeting:

January 13, 2022, at 6:30 p.m.
Held at Central Service South
1312 Highway 48, Clarksville

Early Technical College at TCAT

The Early Technical College at TCAT is a unique, hands-on learning experience that allows students a no-cost opportunity to work towards an industry certification while also completing the necessary high school courses for graduation in the state of TN. Students can choose one option from four pathways, earning up to two certifications for the chosen pathway. Students who qualify can use funding from TNPromise to complete TCAT diplomas following HS graduation.

Eligibility:

CMCSS incoming 11th grader; 2.2 GPA for IEMM, HVAC, Diesel Powered Equipment, Pharmacy Technology, 2.5 GPA for Pre-Practical Nursing; maturity for a college environment; good attendance and behavior; and on track to graduate

Application Dates:

Rolling Admission Process

Parent Informational Meeting:

January 13, 2022, at 6:30 p.m.
Held at Central Service South
1312 Highway 48, Clarksville


September 29th, 2021

Social Media and School Safety Concerns

Good evening, CMCSS families,

Across the nation, schools are observing an increase in concerning student behaviors that are linked to social media, especially the app TikTok. As many CMCSS schools communicated with families a few weeks ago, an increase in vandalism and theft in schools and on buses was linked to a TikTok challenge. Recently, the District has been made aware of other planned challenges that promote crimes such as assaulting employees, sexual assault, and public nudity. 

“These social media challenges may appear to be harmless or fun to an adolescent, but what parents need to clearly understand is that these thoughtless actions will come with serious consequences,” stated Montgomery County Sheriff John Fuson. “I have heard some say ‘what is the big deal, it’s just a soap dispenser’ or ‘I was just messing around.’ The reality is, the damages left behind to school property and the invasion or violation of another student or staff member’s person can easily lead to thousands in fines and restitution for parents to pay and a felony offense for their child. I encourage parents to pay close attention to what their children are doing and intervene where it is needed. We plan to take the most appropriate action necessary to help resolve this issue and get their attention.”

In addition to concerns about TikTok challenges, there are other digital dangers like cyberbullying, child exploitation, sharing personal information, and offensive content. 

“Homeland Security Investigations (HSI) is the leading federal law enforcement agency that investigates crimes involving exploitation of minors,” said Nashville HSI Special Agent in Charge Jerry C. Templet Jr. “Our agents continually work with our local, state, and federal law enforcement partners to investigate and prosecute the perpetrators of these crimes and identify and rescue victims. While the internet is a great way to interact with friends and family, as well as meet new people, predators know this and actively stalk online meeting places such as chat rooms and social media sites. Education and community awareness regarding the dangers of online activity is extremely important.”

Finally, when a threat of violence is brought to our attention, we take it seriously and move forward to take the necessary action. Law enforcement and school officials work together to investigate. We will be vigilant in finding individuals responsible, and, as Sheriff Fuson has stated, “any and everybody involved will be charged and prosecuted to the fullest extent of the law.” 

School Resource Officers and CMCSS employees work diligently to keep our schools safe, but it takes the entire community working together to provide a secure educational environment. We are asking parents and guardians to please talk to their children about online safety, appropriate behaviors, and consequences for criminal behaviors and offenses in the Student Code of Conduct.

Additionally, please talk to your children about the importance of immediately reporting any safety concern to an adult. Whether it is on social media or in the schoolhouse, if you see or hear something, say something. Please report concerns of school violence to officials, do not post or repost rumors or threats on social media.

Thank you for your support.

The following are a few resources on internet safety for parents/guardians:


September 19th, 2021

Face Mask Requirement

On Tuesday, September 14, 2021, the CMCSS School Board established a face mask requirement for students and employees indoors in CMCSS facilities when physical distancing is not possible. This requirement will be effective Monday, September 20, 2021, and will be revisited by the School Board at each monthly Formal School Board Meeting through January 11, 2022, when the requirement is set to expire. Parent(s)/guardian(s) can opt their child out of this requirement.

To streamline the opt-out process for parents/guardians and minimize the paperwork burden on employees, the Technology Department sent an electronic form to parents/guardians via text and email on Sep. 16. If you did not receive a customized electronic form for your child or had trouble accessing the form, you can complete the opt-out form linked here and return to your child’s school nurse. Please contact your child’s school if you need support with the opt-out process.

To access the CMCSS COVID-19 Dashboard, health and safety protocols, previous health and safety updates, and more, please visit ​​cmcss.net/covid19


May 19th, 2021

CMCSS 2021-2022 In-Person Learning Health and Safety Overview

CMCSS has communicated with families since last year that schools cannot eliminate the spread of COVID-19 during in-person learning, but our collective actions can help mitigate the spread. The District’s COVID-19 mitigation strategy has always been about using multiple layers to improve success, sometimes referred to as the Swiss Cheese model. For the 2021-2022 school year, CMCSS has been using the following primary mitigation layers:

  • Using MERV 13 instead of MERV 9 filters in all buildings
  • Increasing outdoor air ventilation
  • Employing enhanced two-step cleaning throughout buildings
  • Encouraging self-screening, masks, handwashing, covering sneezes, and staying home when sick for all students, employees, and visitors
  • Identifying opportunities to promote physical distancing when possible in schools
  • Replenishing hand sanitizing stations
  • Promoting the use of personal water bottles and filling stations while water fountains are shut down
  • Establishing School Health Screening Rooms
  • Providing vaccination opportunities and COVID-19 testing for employees and their families at Onsite Employee Health and Wellness Clinics
  • Updating and implementing the Return to School/Work Flowchart

To add more layers to CMCSS’ mitigation strategy, effective Monday, August 23, the following protocols will take effect when Montgomery County is experiencing high transmission levels:

  • Modifying custodial procedures to further increase the focus on two-step cleaning throughout the day and decrease focus on other areas (window cleaning, floor buffing, etc.)
  • Operating mechanical systems (HVAC) 24 hours a day, 7 days a week as possible for each building’s situation to further increase filtration
  • Limiting nonessential visitors from the school environment at the discretion of building administrators, to include temporarily not allowing lunchtime visitors
  • Limiting indoor mass gatherings during the school day at the discretion of building administrators
  • Providing masks in school buildings and on transportation for those who request one
  • Increasing hand sanitizing stations in schools and on transportation

COVID-19 Exposure Response Plan

When a CMCSS student or CMCSS employee tests positive for COVID-19, they will need to notify either the school nurse (if they are a student) or their supervisor (if they are an employee). The medical office that performed the test will notify the Montgomery County Health Department for contact tracing. 

Click here for the current CMCSS Return to Work/School Flowchart developed by the CMCSS Safety and Health Department in collaboration with the Montgomery County Health Department. For the Spanish version, click here.

Events/Athletics Capacity

CMCSS will return to normal capacity for after-school events, meetings, and athletics for the 2021-2022 school year. CMCSS will continue following TSSAA’s guidelines for athletics. The district will keep families informed as guidelines are updated throughout the year.

Face Masks

Face masks are strongly encouraged for students, employees, and visitors inside buildings and on transportation. Families are encouraged to use their judgment on sending their student(s) to school with a mask and make whatever decision will be best for the health of their child(ren) or other members of their household. For more information from the CDC on the use of cloth face coverings to help slow the spread of COVID-19, click here

Self-Screening

Employees will be expected to self-screen before entering school premises.

Self-screening protocols for students and visitors will continue. Families are strongly encouraged to engage in self-screening at home prior to each school day. Click here for updated guidance from the CDC regarding screening K-12 students for symptoms of COVID-19.

Self-Screening Protocol

Have you had any of the below symptoms as a new-onset in the past 72 hours? (This does not include chronic conditions)

  • fever of 100 degrees or greater
  • new onset of a cough
  • new onset of shortness of breath
  • new onset of sore throat
  • new onset of body aches
  • diarrhea
  • new onset of headache
  • new onset of loss of taste or smell
  • nausea or vomiting
  • congestion or runny nose
  • chills
  • fatigue

If “yes”, please consult your personal health care provider before returning to any CMCSS locations. Students, employees, and visitors who are sick must follow the CMCSS Flowchart.

Water Fountains

Water fountains will be closed during the 2021-2022 school year. Water filling stations will be open where available. Students should bring their own water bottles. 

Effective June 1, 2021; Updated Aug. 20, 2021. Reviewed Dec. 13, 2021. Subject to change based on updated guidance and local, state, or national recommendations or mandates. If you have any questions or feedback on the plan, please email [email protected]